Specialty Business Services

Specialty Business Services support the energy industry's business. These activities include functional service areas such as environment, health and safety, surface/sub-surface rights acquisition, regulatory affairs, stakeholder relations, human resources and training and development.
Education:

Employees in this family are considered "specialists." Most of these positions require post-secondary education and/or extensive expertise in both the industry and the particular subject area. These careers require several years of experience and many require specialised training.

Career Paths:

Once working in the field, career paths tend to be vertical within the particular classification.

Routine Work:

Some positions are primarily based in an office, and most involve at least occasional travel to work sites. A promotion opportunity or change in area of assignment may require relocating to another geographic location.

Classification of Speciality Business Jobs

All of the following positions can lead into management roles.

• Accountant
• Administrator
• Document Control
• Environmental adviser
• Health and Safety adviser
• Human Resource adviser
• IT Support
• Stakeholder Relations
• Training and Development advisor

Salary Band: $50,000 - $120,000 plus

Accountant

Tasks can include:

• Preparation of monthly quarterly and annual management accounts.
• Preparation of annual statutory accounts and associated reports.
• Management of company payroll systems.
• Management of companies tax requirements.
• Manage the preparation of all ACC reimbursement claims and the payment of the annual ACC levies.
• Management of staff within accounting and finance department.
• Management of Finance Dept. operating expenditure within budget and in alignment with companies business.
• Identify and evaluate areas of risk associated with internal financial controls.

Skills required:

An accounting position requires a good understanding of accounting principles, a high level of interpersonal skills (communication, listening and reliability) together with an ability to work with internal and external consultants.
Advanced Excel knowledge i.e. expert user status.
Accountants must have advanced competency in electronic data processing systems and possess analytical skills.

Education / Qualification Options:

An accountant working in the industry must have Membership of The Institute of Chartered Accountants of New Zealand and ideally a Bachelor of Commerce degree in accounting.
Many universities and tertiary institutions in New Zealand provide training and qualifications in commerce.
For more information or to search for institutions that offer training go to: http://www.kiwiquals.govt.nz/

Administration

Administration positions offer various opportunities at different skill levels, from a junior office assistant to a senior executive or personal assistant. 

Tasks can include:

Provision of secretarial, administrative and organisational support to companies in different capacities.

Skills required:

• Good public relations skills to interface with both internal and external customers and be able to re-direct general enquiries to the most appropriate person
• Adaptable and flexible
• Initiative to be pro-active in identifying opportunities to improve team efficiency, and assisting in other areas when workload permits
• Advanced time-management, planning and organising skills
• Ability to work under pressure
• Advanced MS Office applications knowledge such as: typing/Word Processing (Word), Basic Spread sheeting (Excel) and Presentation preparation (Power point)
• Excellent oral & written communication skills.

Education/qualification options:

Many education institutions provide training and qualifications in business administration.
For more information or to search for institutions that offer training go to: http://www.kiwiquals.govt.nz/

Document Control

Tasks can include:

• Information management.
• Scanning of drawings and documentation.
• Filing of documents in project files to ensure safe storage.
• Sourcing, co-ordination and distribution of drawings and information.
• Classification of systems and taxonomies.

Skills required:

• High level of accuracy and attention to detail.
• Well organised.
• Likes working with numbers.
• Knowledge of computer programmes.
• Understanding of basic technical knowledge.

Education/qualification options:

There are various short courses you can undertake to contribute to your education in document control.

https://www.informationleadership.co.nz/

https://filing.co.nz/services/

https://ithree.co.nz/booking-ims

www.infotrain.co.nz

www.davanti.co.nz

www.techtonics.co.nz

Database specific courses such as: https://help.aconex.com/online-training/aconex-certified

L6 Records and Information Management Diploma: https://www.openpolytechnic.ac.nz/qualifications-and-courses/nz3467-new-zealand-diploma-in-records-and-information-management-level-6/

Post Graduate Archives and Records Management (ARCR): https://www.wgtn.ac.nz/explore/postgraduate-programmes/master-of-information-studies/overview?programme=master-of-information-studies or https://www.wgtn.ac.nz/study/programmes-courses/short-courses/certificate-of-proficiency

Professional Associations:

Archives & Records Association of New Zealand Te Huinga Mahara (ARANZ) https://www.aranz.org.nz/

Records and Information Management Professionals Australasia (RIMPA)  https://www.rimpa.com.au/

Technical Communicators Association (TechCommNZ) https://techcomm.nz/

Primary Standard:

AS ISO 15489.1:2017 Information and documentation - Records management Concepts and principles

Environmental Advisor

An environmental adviser provides advice, guidance and implements systems required for companies to meet expected environmental obligations.  This role can be very rewarding if you have an interest in environmental mangement and the environment in general.

Tasks can include:

• Development and implementation of environmental monitoring, audit and reporting processes.
• Development of environmental emergency response plans and risk management frameworks.
• Providing advice and guidance to companies on environmental issues.
• Development and deploy required standards & procedures for environmental management (e.g. waste management practices, chemical handling & selection, emissions & effluent monitoring)
• Maintaining awareness and knowledge of environmental legislation, policies, and standards and provide support and guidance to the line on implementation and compliance.
• Participating in incident investigation, especially significant environmental incidents.

Skills required:

• Sound knowledge of Resource Management Act
• Experience in providing internal consulting to staff.
• Good communication.
• Ability to form professional networks externally.
• Advanced report writing and presentation skills.
• Ability to develop and implement measurement and evaluation systems.

Education/qualification options:

Degree in environmental science, engineering or equivalent.  Membership of relevant recognised professional institute/body is viewed by industry as an advantage.
For more information or to search for institutions that offer courses and training go to: Education and Training section or visit http://www.kiwiquals.govt.nz/

Health & Safety Advisor

Health and safety positions vary from junior advisory levels to senior management levels.  A health and safety professional will have a diverse working environment both onsite facilities and in an office environment.  If you are interested in peoples safety and find satisfaction in ensuring a safe working environment this position could be right for you. 

Tasks can include:

• Ensuring compliance and monitoring of compliance of Health and Safety Legislation
• Ensuring that a high degree of safety is maintained at company facilities by providing advice to employees and contractors on all safety matters. 
• Ensuring that the NZ Facilities have comprehensive Safety and Health procedures.  
• Development, implementation and management of loss control programmes for companies.  Development of Risk Management systems of prevention, mitigation and awareness to reflect the industry best practices. 
• Ensuring prevention of work related injury or illness through the provision of an effective behavioural based safety process and, hazard identification system. 
• Delivering functional behavioural safety techniques and systems for companies. 
• Development and implementation of Occupational Hygiene management systems and strategies. 
• Providing expert advice to employees and contractors in the effective use of personal protective equipment (PPE), fall arrest equipment, chemical protection and respirators, including training, specifications, standards and auditing. 
• Carrying out appropriate Health and Safety assessments and audits of contractors and suppliers. 
• Ensuring that an effective emergency response and crisis management capability is in place for companies.

Skills required:

Sound knowledge of the Health and Safety in Employment Act.

Education/qualification options:

All professional roles in health and safety rquire a recognised safety diploma or national certificate or industry based endorsement.   Most positions require a minimum of 3 years experience in the Energy industry, emergency response experience and a HSE national diploma or study towards.
For more information or to search for institutions that offer training go to education and training section or visit http://www.kiwiquals.govt.nz/

Human Resources Adviser

Human resource positions can range from entry level to senior management level roles and career progression is supported.  If you have an interest in people development this role could be for you.

Tasks can include:

• Development and implementation of training systems (eg training needs analysis, recording systems etc.) for the use of management and employees to ensure appropriate and timely training occurs. 
• Development and implementation of employee development programs for the use of management and employees to provide for the continuing education and personal development of employees at all levels of an organisation. 
• Arranging appropriate external training /development opportunities are available for employees. 
• Facilitation of organisational and leadership development through the co-ordination of global management and leadership development programs.
• Reviewing and implementing HR policies and practices.  Ensuring HR policies and procedures are adequately communicated to all employees and provide advice and guidance regarding interpretation and application. 
• Provision of quality recruitment frameworks and undertaking selection and recruitment assignments.   
• Ensuring new recruits are effectively oriented into companies. 
• Ensuring effective employee / industrial relations by developing appropriate policy and practices. 
• Providing advice and guidance on conflict resolution and employee grievances. 
• Managing employee benefit plans and ensuring effective and timely reporting of plans.

Skills Required:

• HR Generalist (Learning & Development focus) with a minimum of 2 years experience
• Knowledge and experience with competency frameworks would be an advantage
• Knowledge of current HR and employment law related issues within New Zealand context
• Intermediate PC & Microsoft skills

Education/qualification options:

Most HR roles require Tertiary based qualification in Human Resources, Employment Law, Psychology or similar. 
All universities in New Zealand provide HR based qualifications.   Please visit http://www.kiwiquals.govt.nz/

IT Support

Professional IT support roles range from entry level roles to senior management positions.  

Tasks can include:  

• Providing  support for Company PC infrastructure.
• Undertaking PC equipment installations and reallocations.
• Ensuring the environment of the desktop space is maintained within manufacturers specifications and in accordance with the companies frameworks.
• Providing user support for hardware and generic PC-based software applications.

Skills required:

Tertiary qualification in Information Technology/Science/Systems or related fields is an advantage but is not always required if you have a strong background in the field.

Education/qualification options 

Most tertiary institutions in New Zealand provide tertiary qualifications in Information technology/science/systems related fields.

Stakeholder Relations

Stakeholder relations positions range from junior public relations to senior management communications roles.   

Tasks can include:

• Dealing with communications and public affairs strategies internally and externally.
• Managing site visits for external guests.
• Demonstrating corporate social responsibility.
• Developing and implementing media relations campaigns.
• Development of sponsorship and community funding activities.
• Acting as spokesperson for companies.
• Providing support to company staff on public relations and media activities.
• Development of collateral and promotional material.
• Development of various company presentations.

Training & Development Advisor

Training and development advisor positions usually involve, participating in planning and implementation of staff training.  Regularly updating staff certificates to ensure compliance and other regulartory management.

Tasks can include:

• Development of staff training calendars.
• Providing support and developing skill building initiatives.
• Implenetation and maintainance of support systems for training and development.
• Development of training strategies.

Skills required:

• Ability to communicate effectively with people.
• Excellent verbal and written communication skills.
• Strong customer service focus.
• Good team player.
• Ability to work with different people with different skill levels.
• Ability to assess peoples capability and recognise where development is needed.

Education/qualification options:

Qualification in a people related field such as HR is desirable or a qualification related to training and development.